POSITION:  Accounting Clerk III - Accounts Receivable

LOCATION: District Office - Business Services Department

HOURS:  4 Hours Per Day (8:30am - 12:30pm)

DAYS:  260 Days Per Year; July - June (will be prorated based on start date)

SALARY:  $21.06 - $29.16 Per Hour (Range E)

BENEFITS:  PERS, Medical, Dental, Vision, Optional Insurances, Paid Leaves, Holiday Pay, etc.

START DATE:  September 30, 2024, when filled

APPLICATION DEADLINE:  Open until filled

  

JOB PURPOSE STATEMENT(S):  The position of Accounting Clerk III is for the purpose of providing, under supervision, support to accounting functions; complying with district financial obligations; providing financial information/instructions and/or support to other personnel; and providing financial services and processing of financial functions on a timely basis.

 

ESSENTIAL JOB FUNCTIONS:

• Inform personnel and/or vendors regarding required documentation and/or procedures for the purpose of conveying information necessary to complete transactions, taking appropriate action, and/or complying with established fiscal guidelines.
• Maintain various fiscal information, files and records ( e.g., accounts payable, contracts, etc.) for the purpose of providing an up-to-date reference and audit trail for compliance.
• Prepare documentation (e.g., invoices, correspondence, etc.) for the purpose of providing written support and conveying information, and/or complying with fiscal requirements.
• Process various fiscal information for the purpose of updating information and/or authorizing final action in compliance with accounting requirements.
• Reconcile accounts payable (e.g., purchase orders, vendor statements, claims reimbursement, etc.) for the purpose of maintaining accurate account balances and complying with related policies, practices, and regulations.
• Research discrepancies of financial information and/or documentation (e.g., purchase orders, invoices, packing slips, vendor statements) for the purpose of ensuring accuracy and adherence to procedures prior to processing for action.
• Communicate effectively with vendors, colleagues, and supervisors.
• Maintain positive, professional working relationships with colleagues, supervisor, and vendors and outside business contacts.
• Post information to purchase orders, invoices, computer reports, and computer data documents.
• Sort, distribute, file, and mail forms, purchase orders, accounting documents, and correspondence.

OTHER JOB FUNCTIONS:

• Assist other personnel as may be required for the purpose of supporting them in the completion of their work activities.
• Other duties as assigned.

JOB REQUIREMENTS – QUALIFICATIONS:

• Experience Preferred: Two (2) years of responsible accounting clerical experience.  Additional specialized training in accounting and computer technology is desirable.
• Skills, Knowledge and/or Abilities Required:

Skill to perform standard reconciliation with source documents, prepare work papers to analyze account balances, to operate standard office equipment including use of basic computer applications, use English both in written and verbal form, use correct spelling grammar and punctuation, perform basic arithmetic calculations.

 

Knowledge of basic accounting (e.g., debits, credits, etc.), appropriate laws, codes and regulations.

 

Ability to sit for prolonged periods working accurately, with attention to detail and with minimal supervision; understand and carry out oral and written instructions.  Significant physical abilities include reaching/handling/fingering, talking/hearing conversations, near visual acuity/visual accommodation.

 

Ability to speak a second language.

• Education Required: High School diploma or equivalent.
• Licenses, Bonding, and/or Testing Required: Criminal Justice Fingerprint Clearance (applicant agrees to assume cost upon offer of employment).

TERMS OF EMPLOYMENT:  Salary and work year to be established by the Board.

 

EVALUATION:  Performance of this job will be evaluated annually in accordance with provisions of the Board’s Policy on Evaluation of Support Staff Personnel.